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San Angelo Cultural Affairs Council
Sub-Granting Program
2012-2013 Supported with funds from the City of San Angelo, the Texas Commission on the Arts and the San Angelo Cultural Affairs Council.
Deadline for applications is August 31, 2012
Introduction
The San Angelo Cultural Affairs Council established the Sub-Granting Program in 1989. The Sub-Granting Program is designed to assist local organizations both artistically and administratively. In contracting with local arts organizations for services, the Cultural Affairs Council helps arts organizations contribute to the quality of life, economy, and development of cultural tourism in San Angelo. Grant funds come from the City of San Angelo’s hotel/motel tax, the Texas Commission on the Arts and the San Angelo Cultural Affairs Council.
Goals
The San Angelo Cultural Affairs Council Sub-Granting Program has specific goals:
· To increase the marketing capabilities of local arts and cultural organizations;
· To promote self-sufficiency among local arts organizations and groups;
· To increase artistic development;
· To encourage program and audience development;
· To encourage joint programming and mutual support by local art organizations.
· To promote the arts encouraging participation within the community and by tourists.
Grant Categories
The San Angelo Cultural Affairs Council provides grants in two categories: Core Support and Project Support. Generally, Core Support grants provide organizational support for established non-profit arts groups that offer year-round arts programming, while Project Support grants are for special events, exhibits, festivals, performances and arts-in-education programs. Organizations may apply for only one grant during the sub-grant year. Please refer to the definitions below to determine which category is appropriate.
- Core Support
This grant is designed to support the activities of established non-profit arts organizations that were created primarily to deliver arts programming and have:
- a full-time professional director;
- an annual budget exceeding $50,000;
- an annual season of exhibits, performances and/or classes
Grant awards are limited by availability of funds.
- Project Support
This grant is designed to support non-profit organizations that provide other types of community services, but deliver arts programming through a specific projects such as exhibits, concerts, cultural festivals, or arts-in-education programs. Project support grants will not exceed $2,500.
Grant Period
Sub-grant applications may be submitted for projects occurring within the grant period from September 1, 2012 through August 31, 2013. Organizations may apply for only one grant during the sub-grant year.
Eligibility
Organizations applying for financial assistance must meet the requirements listed below:
- Any non-profit, tax-exempt 501(c)3 organization is eligible to apply for financial assistance. Proof of the organization’s tax-exempt status must accompany first-time applications. If this criterion cannot be met, the applicant may apply through a "sponsor organization." If a sponsoring organization is used, written approval from the governing body of the sponsoring organization should accompany the application along with proof of its tax-exempt status. The sponsoring organization will become responsible for project administration and management.
- The applying organization must have been in existence for at least one (1) calendar year.
- The applying organization must have administrative offices within the City of San Angelo.
- Special projects must occur within the City of San Angelo and be open to the public.
- See Credit Line Requirements on the bottom of this page.
Projects Not Funded
Projects that will not be funded include:
- Social functions, parties, receptions, fund raising benefits awards or prizes;
- Projects involving academic credit;
- Projects at colleges and universities which primarily relate to curriculum and which have minimal or no community involvement;
- Operating expenses for privately-owned facilities;
- Travel;
- Commercial projects which are or can be self-supporting;
- Activities restricted to an organization's membership;
- Deficit budget or retroactive funding;
- Direct funding to individuals.
Matching Requirements
All requests for financial assistance will require a dollar-for-dollar match. At no time will support exceed 50 percent of the total project cost, nor more than 25 percent of the organization's budget. “In-kind” matches will not be accepted as matching funds. (Organizations must set aside matching dollars or have a letter of commitment from another funding source.)
Credit Line
In all publicity, promotion, and program information for the funded project, the grantee must acknowledge the grant with the following credit line: "This project is partially supported by funds from the San Angelo Cultural Affairs Council, the City of San Angelo, and the Texas Commission on the Arts, a state agency."
Letters of Recognition
Grantees must write a letter of recognition to the City of San Angelo Mayor and to the member of City Council who represents the district in which the grantee’s offices are located. These letters must be sent by December 1, 2012 and a copy sent to the office of the San Angelo Cultural Affairs Council. The letters should be non-political in nature and state your organization, its mission, the amount you received from the Sub-grant program, and what project(s) the grant will help fund.
All evidence documenting the CREDIT LINE should be submitted in the Evaluation Report.
Application Deadline
Deadline for applications is August 31, 2012. Applications should be postmarked by August 31, 2012 or submitted to the Cultural Affairs Council office no later than 5:00 p.m. on August 31, 2012.
PHYSICAL ADDRESS: San Angelo Cultural Affairs Council, Cactus Hotel, 36 E. Twohig, Suite 200, San Angelo, TX
MAILING ADDRESS: San Angelo Cultural Affairs Council, P.O. Box 2477, San Angelo, TX 76902
Review Panel and Process
The application is submitted to the Cultural Affairs Council’s Executive Director for review of completeness and accuracy. Any clarification or correction will be requested before the panel review meeting.
There shall be a Community Review Panel to consider the applications from organizations requesting financial assistance from the Cultural Affairs Council. The panelists may not, at the time of review, be a member of the Board of Directors or paid staff employee of the Cultural Affairs Council, or a Board of director or paid staff employee of any of the organizations submitting applications. The Community Review Panel will attend an informal orientation meeting before the Review Panel meeting. The Review Panel will review all applications. The Community Review Panel will meet in executive session to score applications, and make recommendations to the San Angelo Cultural Affairs Council Executive Committee.
The Cultural Affairs Council Executive Committee reviews all panel suggestions and presents funding recommendations to the Cultural Affairs Council Board of Directors for final approval.
Review Criteria:
The San Angelo Cultural Affairs Council Review Panel, composed of seven members, reviews and evaluates all applications using the criteria outlined below. Applying organizations should address all relevant criteria in their applications.
The evaluation includes a ranking system and written comments. Each application has a possible perfect score of 100 points. The high and low score of each application will be “thrown out” and the remaining scores will be averaged. The resulting score determines the application’s ranking in a given panel. Panelists will be given the opportunity to comment on each application and will be encouraged to provide written comments on each application, so that these comments may be provided to grant applicants. These comments may include suggestions for improving a given project, improving future applications, guidance to staff in working with the applicant and key points for Cultural Affairs Council’s consideration of the application.
Criteria for the weighted voting system is:
Promotion of Tourism: 1-30
- Season/project promotes cultural tourism and preserves and enriches the diverse cultural resources of the community
Quality: 1-20
- High artistic merit as perceived by peers, critics and the public
- Innovation and creativity in programming and artistic content
- Vision and leadership of the artistic staff
- Activity furthers applicant’s stated artistic mission
- Responsiveness to the community art needs
Capability: 1-20
- Evidence that organization has a continuing history of growth, stability and vision
- Evidence of leadership of the administrative staff
- Evidence of organization’s ability to accomplish proposed goals
- Evidence of efficiency and effectiveness of organization
- Evidence of effective board/staff interaction
- Accuracy and completeness in financial reporting
Community Outreach: 1-15
- Evidence of efforts to reach a diverse audience
- Innovation in programming to reach new and special audiences, including collaborative programs with other groups
- Innovation in marketing to reach new and special audiences, including collaborative programs
Need: 1-15
- Evidence that artistic program is not a duplication of other local efforts
- Evidence that organization offers employment opportunities for artists and/or provides useful technical information services to arts and educational institutions, artists, and the community
Funding Awards
Sub-grant award payments will be made Friday, September 28, 2012. Grants awarded and distribution of monies will depend on the availability of funds.
Evaluation
Within ninety days (90 days) after the end of the project the grantee must complete a Sub-Grant Evaluation Form. All documentation of the funded project must be included: any reviews, promotional materials, proof of the required credit line, budgeted use of funds, income sources, and outcome of the program or project. Failure to submit an evaluation will result in ineligibility for the Cultural Affairs Council Sub-Granting Program for one year. Evaluations are required of the Cultural Affairs Council by the City of San Angelo, the Texas Commission on the Arts, and for evaluating future grant requests.
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